Thursday, August 29, 2019

Personal Development Planning Essay Example | Topics and Well Written Essays - 1500 words - 1

Personal Development Planning - Essay Example The idea is to allow a user to do tasks more efficiently, quickly and from any location and eventually letting the virtual office handle the routine chores for us and facilitate interaction with others. In the paragraphs below we will look at some of the functions available in a virtual office. A bulletin board can be used to share important information with a work group, posting announcements, giving contact information, posting messages, and list of jobs to be completed, announcing events and even conducting polls among workers about an issue. A travel planner can be used to make travel plans by researching and creating itineraries. It can also be used to compare flight fares and also used to save travel data for workers and their travel plans. Search engines can gather background information on any place including lodging, site seeing and customs, weather and local maps. Document sharing is an important part of any office. Now this can also be done digitally using virtual office tools. Text document and spreadsheets are central to any business. A group of people may work on a single file for a few days. Online spreadsheet and document services are available to make this possible. This utility allows the user to post a document on the net to be viewed edited and downloaded and worked on by other designated users. There is also file management and storage service available over the internet that allows you to organize files and folders and store them on the internet to be accessed by others. There are also tools facilitating online ordering of major office supplies that provides e-commerce channels to conduct business with vendors. It also provides links to major air cargo carriers and travel suppliers. One of the most useful communication tools of a virtual office is a virtual PBX. This service offers businesses all the features of a PBX without the hardware requirement or the need to install new phone lines. These services are hosted by companies for a monthly fee. This system works by assigning a toll free number and a set of extension numbers to the client. When a call is placed, the system answers with the clients customized greeting and redirects the caller according to the specifications of the client. These services also offer features like on-hold messages, music on-hold, virtual calling card, dial by name, question and answer mailbox, virtual fax etc. The most used among the virtual office tools is the web conferencing facility. While chat technology requires participants to be online at the given time, web conferencing involves either real-time conversation or presentation that can be accessed at a given time by all the conferencing members or at different times by different members. Web

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